How-to Make Your Office Move Go Smoothly
As Covid-19 continues to reshape the way we go about our daily lives, an office move may be in your near future. A lot of companies are opting to have their employees work from home permanently, or downsize to a smaller space to save money on their bottom line. Whether you are an employee, business owner, building manager, CEO, or any role in between, there is no doubt that Covid-19 restrictions have changed the way “business as usual” is conducted.
In this article, we’re sharing some helpful tips and tricks that will ensure your office move goes smoothly. Headaches, stress, and sudden mishaps are bound to happen with any large office move, but there are plenty of things you can do to mitigate the challenges.
At Priestley and Sons, we’ve been in business for nearly 100 years. For nearly a century, we’ve encountered office moves of all kinds that require our assistance. No matter the year, time, or place, office moves are inevitable most of the time, even for thriving businesses.
Keep reading to learn how your office move can go off without a hitch!
5 Tips for Your Next Office Move
Before you dive into your office move with both feet, it is important to set up a plan, organize, and prepare. A little preparation now will pay off in a BIG way down the line. In our experience, the smoothest office move is one that is well planned and thought out.
We know you may not have a lot of notice before your office move, but dedicate a bit of time, if possible, to prepare yourself and your company — and you will be glad you did. Follow the steps below and be sure to reach out to us if you need professional assistance with your office move in Gresham or elsewhere in the metro area.
1 – Appoint a Moving Manager
Whether you appoint yourself or your most trusted employee, there needs to be a single person that is the go-to for your office move. This individual can help coordinate with movers, assign and delegate moving tasks to employees, and take on extra responsibilities. Appointing a moving manager will give an employee the chance to step up and help, while also providing some much needed leadership and direction during your office move.
2 – Assign Individual Tasks
In addition to selecting a moving manager, make sure every employee is clear on the individual tasks they are responsible for. For example, each employee can pack up their own desk and ensure any personal belongings are moved safely to the new location. You can also assign smaller tasks to employees, such as packing up certain rooms, like the break room or conference rooms.
3 – Connect with I.T.
If you are like every other company, your business runs on wi-fi, computers, and technology in general. Before you pull the plug on your equipment or disconnect the wi-fi, it is imperative that you speak with your I.T. specialist beforehand. Depending on the internet service you use, as well as your equipment, you may need to coordinate with I.T. to make sure all of your equipment and data is safely transferred.
4 – Organize & Label like Crazy
When it comes down to the big day for your office move, you will save yourself a lot of stress by correctly and clearly labeling all of the moving boxes. Knowing at a glance what is inside of each box spares you the frustration of opening or unloading boxes, just to see what they contain. Use a sharpie to clearly label each box. That way, you and your employees, as well as your movers, will have no trouble discerning which box goes where once you arrive at the new location.
5 – Prepare Your Clients Early
Finally, don’t forget to prepare your clients early. Your office move shouldn’t be news to them on the day of, or even shortly before your official move date. No one likes to be caught off guard, so amp up communication at least a month prior to your office move so your clients are on the same page. Consider an email newsletter dedicated to the transition to keep clients updated. You can also post signs on the door or remind your clients in-person if you are able to do so.
Schedule Your Office Move | Gresham, OR & More
Your office move doesn’t have to be a hassle. Follow the steps explained above and you are sure to get through your office move with few headaches and, perhaps, a bit of enjoyment, too. No matter the reason for your transition, with a few tools, strategies, and a little help, your office move is sure to go off without a hitch!
Priestley & Sons is ready to help with your office move! Whether you are moving down the street to a different office building, or need to pack up in preparation for your workforce to work from home, we’ve got your back!
We make your office move simple, thanks to our trusted, organized, and experienced movers. You’ll be thrilled you enlisted our help to ease the burden of your office move. Let us do the heavy lifting for you! But don’t take our word for it — check out our most recent Google review from one of our local clients:
”I was moving from Gresham to Hillsboro and needed a reliable moving company – my realtor suggested Priestley & Sons. Robert and Gabe did an excellent job and I would use them again without a moment’s hesitation.” Bill A’s 5 Star Google Review
In addition to office moves, we also assist local homeowners with residential and long-distance moving services. We also offer storage assistance exclusively to our moving customers to make the journey a bit easier for your residential or office move.
Schedule Your Office Move in Gresham, OR: (503) 661-7920